Unit

Finance and Supplies

INTRODUCTION

The Department of Finance and Supplies is responsible for the overall Financial Management of the Court and is headed by the Director of Finance and Supplies who is directly answerable to the Chief Registrar while the Chief Judge is the overall Head of the Court. A good financial record management is critical to the success of any organization. Financial record management involves planning, controlling, implementing and monitoring fiscal policies and activities. It embraces daily fund management as well as the formulation of short-medium financial objectives, policies and strategies in support of the organization’s goals. The Department is presently headed by Sanusi Mohammed Bsc Accounting (ABU Zaria) MBA, CNA, FCAI.

THE CORE FUNCTION OF THE DEPARTMENT

  1. Preparation of yearly Court’s Budget and Development Plan
  2. Collection of Remittances from both Ministry of Finance and National Judicial Council for the payment of Salaries, Overhead Costs, Capital and other receipts.
  3. Financial records Management of the Court.
  4. Provide the Management with means to control spending, prioritize expenditures, allocate resources efficiently and equitability to make better use of budgeted resources to achieve desired outcome.
  5. Preparation of yearly procurement plan
  6. Disbursement of funds for the payment of Salaries, Overhead Costs, Capital and others.
  7. Ensuring prompt rendition of expenditure returns and accounting of revenues to Ministry of Finance, Planning and Budget Commission and National Judicial Council (NJC)
  8. Maintaining correspondences with National Judicial Council, Ministry of Finance, Planning and Budget Commission, Office of the Auditor General of Kaduna State, Public Procurement Authority and any other Ministry on Financial matters.
  9. Keeping financial records of Probate, Judgement and other Courts funds and payments appropriately.
  10. Representation at the Judicial Staff Service Committee (JSSC) Judicial Appointment Committee (JAC) and Funds Allocation Committee meetings.
  11. In charge of Stores Purchases and Supplies.
  12. Any other duty that may be assigned by the Chief Registrar and/or the Chief Judge.

VARIOUS UNITS OF THE DEPARTMENT

  1. TREASURY: The unit is responsible for receipt and payments for the High Court. Maintains the cash books, issue revenue receipts to various and prepare expenditure returns and bank reconciliation statements.
  2. OTHER CHARGES UNIT: The unit is responsible for raising and processing payment vouchers, registering and checking for Internal Audit final passage. The unit is also responsible for maintenance of Departmental vote books.
  3. PERSONNEL EMOLUMENT UNIT: This unit is responsible for the preparation of salaries payment vouchers and maintaining correspondences with Ministry of Finance and Office of the Head of office in respect of variation of staff salaries.
  4. STORES SECTION: This section is responsible for receiving, issuing and keeping records of all stores items. Its therefore responsible for issuing Store receive Vouchers (SRV). Store issue Voucher (SIV), Local Purchase Order (LPO) and Job Order.

VISION

Aligning THE Courts Financial Management with EXCELLENT INFORMATION AND COMMUNICATION Technology (ICT) SOLUTIONS to improve an overall performance, Cost Reduction, TIMELY REPORTING AND RESPONSIVE SERVICE DELIVERY.

MISSION

MAINTAINING A well-organized set of financial records to strengthen THE financial integrity of the Judiciary.